We have an opening for a part-time Operations Lead!

Location:

Capitol Hill, Seattle, WA

Hours & Salary:

10-15 hours per week (Flexible time off, possible to work remotely, weekly one hour onsite staff meeting)
$18-21 per hour based on experience

 

Responsibilities:

Office Management

  • Day-to-day management of office, including but not limited to taking phone calls/messages when Executive Director is out, purchasing supplies, and organizing office space, maintaining phone and e-mail systems, renewing insurance and other legal requirements.
  • Assisting with coordination of calendaring with staff, Seattle First Baptist Church and community members on scheduling and reserving rooms for events.
  • Communicate with other staff members and with Rabbi about all operational needs regarding classes, events, programs, holidays etc, and provide support.
  • Assist Rabbi with preparation for Shabbat services (ie. Memorial lists, prayer books, etc.)

Financial

  • Prepare payroll each month for vendors
  • Bookkeeping: Use Quickbooks for all financial transactions and recording of credit card expenditures, invoices and checks; overall account reconciliation. Transfer PayPal funds into bank account.
  • Track all expenditures and income for organization
  • Deposit funds in bank
  • Prepare year-end tax receipts
  • Work with Executive Director on monthly board financial reports
  • Create new fiscal year budget in partnership with staff, committees, and board
  • Work with board treasurer on budget tracking and forecasting
  • Coordinate end-of-year and Phonathon annual fundraiser in partnership with board, and manage final figures, create reports and thanking lead donors.
  • Work with members and non-members on all financial queries and issues including pledges, donations, education-related expenses, etc.
  • Membership pledge tracking, accounting, and reporting
  • Email membership pledge statements
  • Work with Rabbi and staff on any budget/financial related issues

Data Management

  • Maintain ShulCloud CRM database including constituent files, events, campaigns, donations, and membership
  • Organize online files and hard copy files
  • Pull and assess reports as needed from Quickbooks and ShulCloud CRM
  • Ensure personnel and vendor and vendor files are up to date

Desired Qualifications:

  • Bachelor’s degree
  • Background in finance and budgeting
  • Excellent interpersonal skills
  • Efficient self-starter and time-manager, able to juggle multiple areas of focus while maintaining a sense of humor and enthusiasm
  • Highly motivated, responsible and flexible
  • Strong attention to detail
  • Excellent organization follow-through skills
  • Strong verbal and written communication skills
  • Experience with Quickbooks and databases (specifically ShulCloud CRM) a plus
  • Competency with MS Office products

How to Apply

Send a cover letter, 3 references and resume by May 31 to: info@betalef.org.

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